Putting Remote Work to the Test
As officials across the country work to contain the spread of the deadly coronavirus, stay-at-home orders have become the new norm. Rather than take the risk of heading into offices, the majority of US public sector organizations are turning to videoconferencing, file sync and share, and other remote work solutions to keep government services up-and-running while practicing effective social distancing.
Remote work can certainly benefit an organization. That’s why its adoption has grown significantly in the last several years. In fact, the global enterprise file synchronization and sharing (EFSS) market is expected to reach $24.4 billion by 2027, up from $3.4 billion in 2018.
Yet the wrong solution can put the public sector at risk without the right data security and privacy safeguards in place, particularly if work from home (WFH) policies are implemented quickly and haphazardly – in response to a major health crisis, for example…
To combat this predicament, organizations need to implement secure file sync and share technologies so that employees can work remotely without sacrificing security or efficient collaboration.
What Is File Sync and Share?
File sync and share technology is designed with the modern professional landscape in mind; a landscape where workforces rely on multiple devices and location flexibility in order to maximize productivity. File sync and share gives organizations the power to share files across multiple devices in any location using file synchronization – allowing files to be stored in any approved data repository and accessed remotely by employees from any of their IT-provisioned devices.
Security Risks Associated with Remote Work
Historically, remote work policies have been a sensitive topic for US public sector organizations due to fears that such policies might result in a dip in employee performance or leave mission critical, sensitive data vulnerable to bad actors. On a corporate network, IT teams can easily secure employee devices, but this becomes much more difficult to do once an employee accesses the system from outside the network.
Outside of the corporate network, devices are easily susceptible to attacks from third parties and cybercriminals. Attacking these unsecured endpoints can reveal the employee’s login credentials to cybercriminals seeking to gain access the organization’s system, or even use ransomware to hold organizational data hostage.
Benefits of Secure File Sync and Share
Solutions built to deliver secure file sync and share give organizations the flexibility to enable employee collaboration and productivity while giving IT departments control over the protection of organizational data. Here are some of the ways that secure file sync and share technology protects and empowers the US public sector, both for today’s unprecedented jump in WFH environments and beyond:
Secure File Sharing
It is well known that when a file sync and share solution is not provided, employees will often resort to using their own personal devices and tools. Because these tools and devices exist outside of the control of IT departments, they’re inherently not secure and put sensitive organizational data at risk. With secure file sync and share, employees can easily share and access files while IT maintains the privacy and security of the data.
Easy Anywhere, Anytime Access
Organizations are beginning to see the workday less as a clock-in/clock-out operation and more of a flexible environment that supports the various schedules and lifestyles of their employees – particularly in light of the current COVID-19 crisis. With secure file-sync and share, employees are no longer constrained to a single corporate-owned device to be productive.
Data Loss Prevention and Disaster Recovery
When organizational data is centrally stored, it is better protected against data leakage. This includes data lost to a cyberattack, employee error, or a lost or stolen device. With an enterprise-grade file sync and share solution, sensitive public sector data is kept secure and protected.
File sync and share services are adapting to not only protect organizational data, but to aid in remote workplace collaboration. Some file sync and share tools now provide users the ability to preview and edit files in-browser, search and find specific organizational documents and versions, and keep everyone working off the latest version of a document.
While global emergencies such as the coronavirus highlight the benefits of having a secure remote work policy in place, the use of secure collaborative tools should be understood as part of a larger cultural shift. As more government agencies and offices, educational institutions, healthcare facilities, and nonprofits adopt remote work policies, the IT teams that service these public sector organizations must be ready with the right secure file sync and share solutions.
To help introduce remote work policies in a way that is safe and secure, IT teams can turn to Acronis SCS Files Cloud via the Acronis SCS Cyber Cloud platform, which features end-to-end encryption, user controls, and an audit trail.
Similarly, organizations that prefer on-premise solutions over cloud-managed ones can choose Acronis SCS Files Advanced, an easy, complete, and secure enterprise file sharing solution that makes users more productive and gives IT complete control over organizational content to ensure security, maintain compliance, and even enable a bring-your-own-device (BYOD) environment.